Organiser tools

What it's for

Everything a club admin does on race morning without opening a laptop. Only admins of the club on screen see the ⚙︎ button.

Steps

The cards

• Active event — the event the app is live for. Tap it, pick an event from the club's upcoming events, or Stand down — no active event. Activating creates the event's Race Relay group and is what makes chats and documents belong to it (see Activate an event).
• Coaches' list — Publish a day · lock and unlock · notify the coaches. Shown when this phone holds a timer identity (see Publish to coaches).
• Check your athletes — the coaches' screen, acting as the club (see Claim athletes).
• Payments — tick off who has paid, per race day (see Pay sheet).
• Record & summary — the jury trail (see Record).
• People — one card per person in the club (see People).
• Groups — the club's groups with member counts and anyone waiting; ＋ New group makes one. Tap a group to manage it (see Manage a group).
• WhatsApp forward groups — up to two WhatsApp groups (name + invite link from WhatsApp › Group info › Invite link). Admin phones then get a 🟢 → group button when holding a message or document; it copies the text and opens that group, and you paste and send inside WhatsApp.
• You › Your profile — your own Settings.

What success looks like

The Active event row shows the event's name with a green dot, and the club card on Chats names it.

If something goes wrong

• No upcoming events — create one on the ROC site first. Only the club's future-dated events can be activated.
• No ⚙︎ on Chats: this phone is not a club admin. A club admin promotes you under People › ⬆ Make club admin.

Related

• Previous: Technical Delegate
• Next: Manage a group
• How it fits: How Race Relay and the platform share data
• On the platform: Activate an event
• People
• Race Relay groups and members