Entries
Who is racing: how competitors get onto a race, what the green tick means, and what every door in the Entries menu does.
What it's for
Entries is step 3 of the rail: Who is racing. It opens on Manage Competitors, the one list of the race's field, and every other door in the step's menu branches off that list.
Competitors reach the list five ways:
- a coach emails the FIS entry form to your club's entries address and it lands in the Inbox;
- a coach or parent enters through your public entry forms;
- you upload entry forms, import from the FIS list or import from a file;
- you copy the field from another race;
- you add one competitor by hand.
Whatever the way in, the rule is the same: only a competitor with a green tick is racing. The draw, the run 1 start lists and the copy dialog all read that tick and nothing else. A pale tick means nobody has answered yet, and that competitor is not drawn.
The menu, top to bottom
- Email — Email documents to…
- Competitors — Competitor fields · Categories · Add competitor · Modify competitor · Delete all competitors
- Import — Upload entry form · Import from FIS list · Import from file · Copy from another race · Update from a file (shown as Planned; it opens nothing yet)
- Checks — Update FIS points · Check quota · Check free entries · Clear CHECK flags · Refresh event from FIS
- Coaches — Coach view
- Print / PDF — Competitor List · Email documents to…
- Downloads — FIS points list · ANC points list
Two things sit on the list itself rather than in the menu: Columns & Filters (what the list shows) and the bar at the foot of the list that publishes the list to the coaches and locks it.
Before you start
- An event with at least one race (Event info).
- For a FIS race, the current FIS points list loaded (FIS points list) so codes, points and quotas can be checked.
What success looks like
Every competitor you expect is on Manage Competitors with a green tick, the CHECK counter reads 0, and the list is published and locked for the coaches before the draw.